Pay: $20.00 – $22.00 per hour

Job description:

Job Summary

PART TIME THEN WILL SWITCH OVER TO A FULL TIME POSTION AFTER TRAINING!!

We are seeking an Office Assistant to join our dynamic team. In this role, you will be responsible for providing essential administrative support, ensuring the smooth operation of daily office activities. The Office Assistant will play a key role in enhancing customer interactions and maintaining organized office systems. The ideal candidate will demonstrate strong organizational skills and a commitment to delivering exceptional service.

Responsibilities

Manage front desk operations, including greeting visitors and handling inquiries professionally.
Operate multi-line phone systems to manage incoming calls and direct them appropriately.
Perform data entry tasks with accuracy, ensuring all information is up-to-date in our systems.
Assist with calendar management, scheduling appointments, and coordinating meetings.
Maintain filing systems and ensure proper documentation for easy retrieval.
Provide customer support by addressing inquiries and resolving issues promptly.
Utilize Microsoft Office and Google Workspace for document preparation, communication, and reporting.
Conduct proofreading of documents to ensure clarity and correctness before distribution.
Support bookkeeping tasks as needed, including basic accounting functions using QuickBooks.
Collaborate with team members on various administrative projects to enhance office efficiency.
Requirements

Proven experience in an office environment with clerical or administrative responsibilities.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.
Familiarity with QuickBooks or other accounting software is preferred.
Excellent organizational skills with the ability to manage multiple tasks effectively.
Strong computer literacy and typing skills with attention to detail in data entry tasks.
Bilingual candidates are encouraged to apply; proficiency in additional languages is a plus.
Demonstrated customer service experience with a focus on professionalism and phone etiquette.
Ability to manage time efficiently while maintaining a high level of accuracy in work output. If you are enthusiastic about contributing to a collaborative team environment and possess the necessary skills to excel as an Office Assistant, we encourage you to apply today! Join us in creating a positive impact within our organization.

Please contact the office at 413-610-0426 ask for Lisa