Position Summary

The Fiscal Manager is responsible for overseeing the day-to-day financial operations of the organization, including accurate accounting, accounts receivable, billing, and timely financial reporting. This role ensures compliance with grant requirements, regulatory standards, contracts, and insurance obligations specific to non profit entities. Working closely with the CEO and leadership team, the Fiscal Manager supports sound financial decision-making and long-term organizational sustainability through effective budget development and management.

Work Environment & Values

· Commitment to the mission and values of the organization

· Strong attention to detail with the ability to manage multiple priorities

· Exercises strong judgment and accountability while valuing collaboration, shared problem-solving, and feedback.

· Establish and maintain positive relationships with current and potential funding and referral source contacts, licensing, regulatory and collateral service agents, community stakeholders, members, donors, vendors and other business representatives

Key Responsibilities

Financial Operations & Accounting

· Oversight of daily accounting functions including accounts payable, accounts receivable, rents, rep payee accounts, and general ledger

· Ensure timely and accurate monthly and year-end financial closings

· Maintain accounting records in accordance with GAAP and nonprofit best practices

· Reconcile bank accounts, credit cards, and balance sheet accounts

Budgeting & Financial Reporting

· Assist in the development, monitoring, and management of the annual operating budget

· Prepare monthly financial statements and variance reports for leadership review

· Managing cash flow and preparing cash flow statements

· Support department managers with budget monitoring and expense tracking

Grants, Contracts & Restricted Funds

· Track grant and contract revenues and expenses, ensuring proper allocation and compliance

· Prepare financial reports required by funders and government agencies

· Support proposal budgeting in collaboration with program and development staff

· Monitor restricted funds to ensure proper use and reporting

Compliance, Audits & Controls

· Ensure compliance with federal, state, and local regulations

· Provide all information, materials and support needed by the outside accounting firm and oversee all aspects of the preparation, completion and dissemination of the annual fiscal audit and filing of the Uniform Financial Report and annual state filings

· Support preparation of Form 990 and other required filings

Systems, Processes & Continuous Improvement

· Develop, implement, and oversee the annual review of the Financial Policy Manual and Funds Management Policy Manual and all related procedures, forms and materials, recommending and making revisions as necessary

Collaboration & Communication

· Work collaboratively with leadership, fiscal, operations, and development teams

· Translate financial information into clear, accessible reports for non-fiscal staff, following up on variances with department/program directors and taking corrective action as necessary.

· Support leadership with financial analysis and decision-making

Qualifications & Experience

· Bachelor’s degree in Accounting, Business Administration, Finance, or related field

· Proven work experience as a financial manager in a non profit organization

· Working knowledge of short and long term budgeting and forecasting

· Strong organizational and leadership skills

· Ability to analyze financial data and prepare financial reports, statements and projections

· Intermediate proficiency in Microsoft Suites, electronic billing, and accounting software

· Acceptable CORI, background fingerprinting check, DPPC record check, and Child Protective Services Record check

· Acceptable driving record, valid driver’s license and access to an automobile